Coordinating an activity or overnight event is one of the best ways to help out the troop.  

Here are some basic facts and tasks that involve coordinating an event

Facts
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1) You don't actually have to go on the event to coordinate it! 
2) If you do plan to go on the event, your availability is first priority in selecting a date.
3) Any expense you incur will be reimbursed 100% by the troop.
4) The troop leaders will connect you with with leaders who have run that event in the past.
5) The troop leaders will help you at any time with questions or concerns.
6) There is file repository being built for past events that covers details and lessons learned.



Pre Event Tasks
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1) Select the date(s), and confirm with SM that works with the troop.
2) Come up with an initial itinerary (i.e. leave Saturday 10am, return Sunday @ noon)
3) Come up with an initial cost estimate (spreadsheet), and get confirmation from the Committee Chair and Treasurer.  This does not need to be exact!
4) On approval, book any reservations using your own credit card or check.  (The troop will reimburse)
5) Work with the Committee Chair/Treasurer to decide on a cost per scout and parent.
6) Set up a sign-up genius, with seperate lists for scouts and parents.  For the parents, request how many scouts they can fit in their car.
7) Send out an email to the troop, announcing the trip
8) Announce the trip to the troop at the next troop meeting.
9) Work with the Troop Form Coordinator to ensure all attending scouts have up-to-date health forms.
10) Collect permission slips and payments up to the day of departure. 
11) Ensure there are enough parents to take all the scouts in their cars.

Post Event Tasks
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1) Get a final attendance list to the troop advancement chair
2) Update the Event file repository with any/all details and lessons learned.